Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

Collaborative Notes, Intelligent recap and "Front Row AI" coming to Teams Meetings

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This is one of many AI related updates we can expect for Teams. As roadmap items 95267 and 122554 starts rolling out, teams room systems with version 4.18 or newer, and with 4 cores or more will have this new feature (policy) turned on by default. With the use of AI, the background will be removed from incoming video-feeds. This will remove distracting elements, and at the same time create a unison look for the participants in the room. According to the message center this will become available late August or September.


Subscribers of the "Teams premium" license should by now have access to Intelligent Meeting Recap. The feature is currently available only to meetings recorded (and transcribed) in English. Other languages are expected later this fall. Also, the feature has been added to EU hosted tenants.


Meeting notes in Teams is getting more tightly integrated with the rest of the M365 tools and services as "Collaborative meeting notes" become available. The feature is a Loop component, and will also integrate with Planner and ToDo. Organizers can create notes and attach it to meeting invites, making it easier to prepare for all participants. And assigned tasks will sync into users ToDo list. This according to roadmap item 101509

You might also notice that all Tasks in Loop components will start syncing to planner and ToDo. This according to roadmap item 124928