Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

OneDrive makes it easier to find relevant files

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Microsoft OneDrive is getting a facelift these days, and two of the new features I am excited about are the way OneDrive will make it easier to find relevant documents in connection to meetings or your contacts. These are listed as two separate features, but I think they should be mentioned together. 

The meeting feature has started rolling out in preview, but should be rolling out to standard release at the end of August and hopefully be available to all by the end of October.

The "browse by people" feature will be rolling out separately, but over a similar timeframe.
Please note that a user will only see documents otherwise available to them. A "User A" will not see documents from "User B" unless they have already been shared with "User A". Either directly or through a library available to "User A"

Another way to find documents in the future, will be just by looking at a User's contact card. "Item insights" is rolling out in August, and will start showing documents "User A" and "User B" are collaborating on. By looking at the contact card of "User A", "User B" can identify which documents "User A" has updated or added notes to. The Insight feature can be turned on/of by following the steps in the official documentation. This feature is also rolling out in August to most organizations.