Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

Schedule a meeting with Copilot in Outlook

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Here is a feature I didn't realize was already out there, but scheduling meetings with Copilot in the new Outlook for Windows and Outlook on the web is released. This feature, part of the Microsoft 365 Roadmap ID 372895, is designed to help you quickly and easily schedule meetings or events directly from an email thread.

Schedule with Copilot allows users to create a meeting invitation by simply clicking a button in the Outlook toolbar. It automatically includes participants from the email conversation, drafts a meeting title, agenda, and a summary of the conversation so far, and attaches the original email thread for reference. This feature ensures that all relevant information is included in your meeting invitations, saving you time and reducing the chance of missing important details.

The feature was turned on by default.