Data Lifecycle Management: Separate Copilot retention policies from Teams chats

In a previous post I mentioned how Microsoft is adding the capability to use Purview Data Loss Prevention on Copilot to block certain information from surfacing for the user. Now, Microsoft is adding Copilot to it's retention policy controls, and starting mid-February, public preview tenants can start exploringthis new feature. Admins will be able to create separate retention policies for Microsoft Teams chats and Microsoft 365 Copilot interactions, and allows for a more tailored data management. The feature will of course require that the targeted users have Microsoft 365 Copilot license.  According to the message center, the public preview will be during February, and we can hope for a general release sometime in March. The feature will be available by default, but policies will have to be set up.

Copilot Pages: A New way of sharing and interacting with your data generated with Copilot

Back in November 2024, Microsoft Copilot users signed in with an Entra account started getting the new feature called Copilot Pages. Copilot Pages offers a dynamic, persistent canvas within Copilot chat, designed to enhance multi-player collaboration.

With Copilot Pages, you can share and improve the responses you get from Copilot. This feature is great start on evolving Copilot from an individual tool to a collaborative experience.

You can easily return to a page by clicking the link in chat or the Open Page icon at the top of the associated Copilot session. Additionally, all your pages are accessible in the Pages module on Microsoft365.com, where you can continue to collaborate with others. Created pages are stored in a user-owned SharePoint Embedded container, which is managed with the user account and deleted when the account is removed.

The feature was turned on by default, but there are ways for IT administrators to manage it. The full details are available on Microsoft Learn, but here is a brief description for your convenience:

Steps to Manage Copilot Pages:

  • Sign in to https://config.office.com with your admin credentials.
  • Navigate to Customization and select Policy Management.
  • Create or edit a policy configuration.
  • Choose the scope (All users or specific groups).
  • Configure Settings:
    • Enabled: Copilot chat experience is available.
    • Disabled: Copilot chat experience isn't available.
    • Not configured: Copilot chat experience is available.
  • Save the policy configuration.
  • Reassign priority for any security group if required.

Changes to policy configurations may take up to 90 minutes to reflect if there were existing policies, or up to 24 hours if there were no prior configurations.