Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

Microsoft Copilot coming to Teams and Outlook for users with Entra accounts

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Microsoft is expanding the Microsoft Copilot for users with Entra licenses, and the distinctions between the different versions are becoming increasingly blurred. Initially, when Copilot was released, there was the "Bing/Chat" version for commercial use. This version did not necessarily protect company data from being harvested or used for training purposes. Microsoft also released the enterprise-protected Copilot version for all users with an M365 E5 license about the same time. Although this version did not integrate searches or features with company data, it at least promised to keep data and queries private to the organization when used.

Subsequently, Microsoft revised the requirements for accessing the enterprise-protected version of Copilot, making it available to everyone with an Entra User License, effectively including virtually anyone within an M365 tenant.

Now, further changes are on the horizon for this group of users. Starting mid-January, Microsoft will enhance this offering even further. Soon, users will be able to access Copilot directly from Teams and Outlook, in addition to the existing web interface (BizChat). This is mentioned in Roadmap ID 420330

While I believe this is a positive development, it may cause confusion among users who might assume they now have Copilot licenses. Therefore, it is important to train and inform your users about the differences in behavior of these apps and integrations for users with and without a Copilot license. For instance, explaining why they might experience different results based on the actual license and version of Copilot they are using is essential.

If you want to help your users find the app, an admin can follow this guide to pin the app for the endusers. Or you can let them find it and pin it for themselves.