Smarter Retention in Microsoft 365: A Step Toward Cleaner, More Relevant Data - Coming soon

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Anyone who has worked with SharePoint management knows that data governance is a cornerstone of digital productivity, especially in large organizations where information can accumulate rapidly. Today, retention policies in Microsoft 365 allow administrators to manage data based on creation or modification dates. However, in my experience, this approach is not always sufficient. Files that haven’t been accessed in years may still linger in OneDrive or SharePoint, cluttering storage, slowing down search, and diluting the relevance of AI-powered tools like Microsoft 365 Copilot. A new feature in Microsoft Purview Retention Policies, expected this winter, promises to enhance Data Lifecycle Management. This upcoming setting will enable policies to identify files that have remained untouched for a specified period and automatically flag them for deletion or archival. This enhancement is particularly valuable for organizations leveraging Microsoft 365 Copilot. By removing outdated or irreleva...

Viva Engage and a few other Viva updates

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This feature was actually announced at Inspire this summer, but it has taken som time to hit our tenants. The roll-out started late August, and is close to being completed. Microsoft is serious about their "better together" story, and the "Communities" app on Teams is being replaced to reflect the new features coming to the users. The new app is called "Viva Engage", and introduces a better integration experience for the users. Everything about the update is documented in this blogpost at the Techcommunity.

On the topic of Viva, here is an update to Viva Learning.
Viva Learning cards are being introduced to the user's Viva dashboard. With this feature, users can easily discover learning tasks assigned to them and their current status. Dashboard admins can from mid-september add them to the user's Viva connection dashboards following these steps.

Finally, it is getting easier for Viva Learning Admins to manage the organization with the new "Admin tab" in the Teams app. This feature should already be in your tenant or just around the corner. There will be coming more Admin features in tis toolbox as the product evolves.