Smarter Retention in Microsoft 365: A Step Toward Cleaner, More Relevant Data - Coming soon

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Anyone who has worked with SharePoint management knows that data governance is a cornerstone of digital productivity, especially in large organizations where information can accumulate rapidly. Today, retention policies in Microsoft 365 allow administrators to manage data based on creation or modification dates. However, in my experience, this approach is not always sufficient. Files that haven’t been accessed in years may still linger in OneDrive or SharePoint, cluttering storage, slowing down search, and diluting the relevance of AI-powered tools like Microsoft 365 Copilot. A new feature in Microsoft Purview Retention Policies, expected this winter, promises to enhance Data Lifecycle Management. This upcoming setting will enable policies to identify files that have remained untouched for a specified period and automatically flag them for deletion or archival. This enhancement is particularly valuable for organizations leveraging Microsoft 365 Copilot. By removing outdated or irreleva...

More Microsoft Teams updates coming out of preview

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The new Teams client was implemented with the "new channel" experience, so this might not be news to everyone. But now is the time to prepare for the new experience in the old client as well. The biggest change is probably how the feed in every channel will change to hae the latest post on top, and to have the creation of new posts on top (instead of on the bottom). Thinking about it, this is something users recognize from other social media services, and it will hopefully prevent the common mistake users do when they want to reply toa post, but inadvertatly creats a new post instead. The roll out should be completed by mid July.

Shortly after the rollout of the new experience, the new search experience will also be introduced to the client. Instead of using the searchbar on top of the client, it will soon be possible to search within the context of a spesific channel or chat on the right hand side of the thread. Hopefully, this change is implemented by the end of August.

Another enhancement to the chat layout is the "compact" mode for chat, saving users some space in the application. The feature should be in the works, and is listed as "rolling out" in the roadmap.