Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

The new Teams and an update on avatars

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The new Teams is rolling out in GA, and all users will start to see the "New Teams" toggle soon, if it's not already there. For now, users can choose to switch back and forth between the clients, but admins can control how this toggle behaves. With the "Teams Update Policy" it is possible to choose what the default mode should be, let Microsoft control when it shifts or disable the new client all together. I am guessing the old client will be disabled in the end, but here is the guide on how to control things for now.

Here is a heads-up on changes to Avatars in Teams. First of all, there will be a new license introduced to eligible users (MESH_AVATARS_FOR_TEAMS). This will be added to users with one of the following licenses: Teams Essentials, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 E3/E5, and Office 365 E1/E3/E5.
Also, please note that avatars will not be available to users not meeting the minimum hardware requirement of a CPU with 2 cores and 6GB ram. This is done to ensure the right experience.