Three new Microsoft 365 Copilot Updates IT Pros Should Know

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Here are three new updates to Copilot that will make it smarter, more intuitive, and better integrated into everyday workflows. These changes focus on personalization, user experience, and collaboration. Here’s what you need to know. Communication Memory: Smarter, Context-Aware Assistance I know I have mentioned this before, but starting in September 2025, the new feature called Communication Memory is rolling out. This enhancement allows Copilot to summarize and learn from emails, chats, and meeting transcripts that a user already has access to. The goal is to provide more personalized, context-aware responses across Microsoft 365 apps like Outlook, Teams, and Word. Instead of starting from scratch, Copilot can now recall relevant details from past conversations, making tasks like drafting follow-up emails or summarizing meetings faster and more accurate. Communication Memory is enabled by default for Copilot-licensed users, and all summaries are stored privately in the user’s mailbox...

Expanding Voice Attribution in Microsoft Teams Rooms

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Microsoft Teams is enhancing the capabilities of Intelligent Speaker Recognition, a feature that will identify and attribute speech to individual speakers in meeting transcripts. Initially this feature was exclusive to Microsoft Teams Rooms, but Microsoft has now announced it will extend this to Bring Your Own Device (BYOD) settings as well. 

To be able to benefit from this feature on BYOD rooms, users must have either a Microsoft Teams Premium or a Copilot license. It is also important to make sure the meeting policy allows for recognition. This is configured with the -RoomPeopleNameUserOverride switch, which can turn the feature off or allow for attribution and recognition.

Users can set up their own profile in their own Teams Desktop App. Their profiles are stored within the company tenant. When joining a room, they must remember to sign into the meeting with their own app and selecting "RoomAudio" as the sound option to ensure their profile will be recognized.

It can be worth mentioning that the policies for voice and face enrolment is going through some changes as well. By default, the new voice and face biometric enrollment policy will be enabled, and will  introduce separate settings for voice and face enrollments, which can be individually enabled or disabled. The current settings in csTeamsMeetingPolicy will be replaced with a new csTeamsAIPolicy which includes separate EnrollFace and EnrollVoice settings.

The combination of expanding voice attribution to more room types and the new policy for voice and face recognition will surely improve the experience with meeting transcripts. It will be easier to recognize who is speaking, which can lead to more efficient and productive meetings. 

For more details, refer to the Microsoft 365 Roadmap ID 413708 and ID 417155. The features seems to be planned for a release in the first quarter of 2025.