Smarter Retention in Microsoft 365: A Step Toward Cleaner, More Relevant Data - Coming soon

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Anyone who has worked with SharePoint management knows that data governance is a cornerstone of digital productivity, especially in large organizations where information can accumulate rapidly. Today, retention policies in Microsoft 365 allow administrators to manage data based on creation or modification dates. However, in my experience, this approach is not always sufficient. Files that haven’t been accessed in years may still linger in OneDrive or SharePoint, cluttering storage, slowing down search, and diluting the relevance of AI-powered tools like Microsoft 365 Copilot. A new feature in Microsoft Purview Retention Policies, expected this winter, promises to enhance Data Lifecycle Management. This upcoming setting will enable policies to identify files that have remained untouched for a specified period and automatically flag them for deletion or archival. This enhancement is particularly valuable for organizations leveraging Microsoft 365 Copilot. By removing outdated or irreleva...

Copilot in Teams will be available for multitenant organizations (B2B)

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Microsoft has announced that Copilot will be accessible to Business-to-Business (B2B) members within Multi-Tenant Organizations (MTO). This update allows users with B2B (shadow) identities to utilize Copilot during Teams meetings, provided they have a license in their host tenant. This will help organizations boost collaboration and productivity when working with different organizations.

There will be a new policy setting in the Teams Admin Center (TAC) enabling IT administrators to manage and control Copilot access specifically for B2B members.

According to the Roadmap ID 423474, we can expect this feature to be rolling to the first customers at the end of this month. Keep an eye out on the messeage center, and in the Teams Admin Center for these changes. 

I know a lot of users and customers are asking for this feature, but organizations should make sure such access is aligned with their own security and access policies. And users should be informed that when the feature is released, some organizations might not turn it on.