Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

Guest Access will be default "on" for Teams

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Here is a heads up for all Teams admins:
- ".. to bring Teams Guest capability into alignment with the rest of the suite, where the setting is already on by default." Microsoft is changing this policy (Allow Guest Access) to on.

I would assume most organizations have been turning this feature on, to encourage collaboration. And there is no need to take any action if you already set this policy to allow. But if some reason you need to turn this off for the entire organization, you will need to do so manually once this setting has been deployed.

According to "Message ID: MC228482" in the admin message center, this should start rolling out on February 8th.

Read more about the configuration options here.