External Sharing in SharePoint and OneDrive is changing: What You Need to Know

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In an ongoing effort to create a more secure environment by default, Microsoft is introducing an important security update that will affect how external users access content shared through SharePoint and OneDrive. Starting July 1, 2025, any links shared with external users before your organization enabled Microsoft Entra B2B integration will no longer work. This change applies to all organizations that have already enabled or will enable SharePoint and OneDrive integration with Microsoft Entra B2B (Most organizations I have looked into so far). External users trying to use old links will see an error message saying the organization has updated its guest access settings. To regain access, the content must be reshared. Highlights of how the change affects organizations who have enabled B2B: All external sharing will require guest registration. External users must be added as guests in your Microsoft Entra directory. Access will be managed through Microsoft Entra B2B Invitation Manager. T...

Microsoft Teams: Enable transcription policy by default

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Microsoft is about to update its Teams default policy settings for transcription services. Previously, transcription was turned off by default for new tenants. With this update, transcription will be enabled by default for new global policies created for new tenants. This change aims to streamline the adoption of transcription and enhance the use of AI features within Teams.

For tenants without customized policies, the new default settings will apply, impacting these tenants by enabling transcription by default. However, tenants with customized policies for user-level or group-level assignments will remain unaffected by this change. This update aligns transcription with the default policy for recording, which is also enabled by default in the Teams admin center. The update applies to Teams for Windows desktop and Teams for Mac desktop.

Although existing policies will not be changed, admins are advised to familiar themselves with the new settings and apply them if needed (or wanted) in the organization. The policies will be available as part of the regular Teams policies found in the Teams Admin Center. 

This update is associated with the Roadmap ID 468282 and should be complete by the end of March.