Copilot in Outlook: Meeting Preparation Is About to Get Smarter

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Currently, the “Prepare for meetings with Copilot” feature requires at least three participants. Starting mid-October, this is changing. Copilot will soon support all meetings, including 1:1s. The rollout will begin in mid-October and is expected to complete by November 2025 according to the message center. With this update, you’ll also see new real-time insights in the Outlook meeting event form, summarizing relevant context, tasks, documents, and other resources. Plus, you’ll be able to chat with Copilot to confirm action items or better understand meeting goals. The more context Copilot has, the better it works. Meeting series with related emails, shared documents, Teams chats, and previous Copilot transcriptions deliver the richest experience. If your organization limits Copilot to in-meeting use only and deletes content afterward, you’ll miss out on much of this value. Here is a relevant " how to " guide for users.

New Copilot feature in OneDrive coming soon: Direct access to meeting recaps

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There is a new feature coming to OneDrive (on the web), that will make it easier to never miss key points from your meetings again. Soon, users will have direct access to their recorded and transcribed meetings directly from OneDrive. As someone who has navigated numerous meetings and follow-ups, I understand the challenges of keeping track of key points and actions and I can't tell how much I am looking forward to this particular feature.

Here are the most important updates with this release:

  • Recap Meetings: Quickly review key points and discussions from your meetings without having to watch the entire recording.
  • Generate Meeting Notes: Automatically create detailed notes summarizing the meeting, saving time and ensuring accuracy.
  • Highlight @mentions: Easily identify and review all mentions of specific individuals during the meeting, ensuring no important points are missed.

To have a closer look at the new features, have a look at this demo, provided by Microsoft. 

The feature is related to the Microsoft 365 Roadmap ID 469500 and is planned to roll out later this month (May 2025). It will automatically be applied to the users, and no admin action is required. But it might be useful to update your learning material and make sure your users are aware of the feature.